Adult Protective Services (APS)
Description:
Adult Protective Services (APS) receives complaints concerning the possible abuse, neglect or financial exploitation of impaired adults living in Butler County. Emphasis is placed on the 60 and over population, but younger adults with some type of disability may also be eligible for assistance in Butler County. The goal of APS is to help remove the factors that are causing the mistreatment while introducing services to improve the person’s care, thus enabling the adult to live safely and independently in the community for as long as possible. Every effort is made to inform the client of their options and help them make decisions that are in their best interest.

Benefits:

• A trained Social Services Worker is assigned to each case.
• Assessment of the situation and home environment, evaluating potential risk factors in the adult’s life.
• Referrals are made to appropriate services for assistance (some costs may be associated with ongoing services).
• There is no cost to the caller or client for direct APS services.
• Some cases require court-ordered services, guardianship, or care facility placement.

How to Qualify:

• Must be at least 18 years of age with some type of mental or physical impairment.
• Must be a resident of Butler County.
• The adult must be at risk of abuse, neglect, or exploitation, or be unable to take care of their own basic needs.

• Contact Adult Protective Services to report the abuse, neglect, or exploitation.
• No documentation is required, but APS must have some way to make contact with the adult.

Contact Information:
Phone: (513) 887-4081, or Toll Free: 1-800-582-4267, ext. 4081

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Child Day Care Services
Description:
The aim of this department is to provide subsidized childcare to eligible families through a county-wide network of certified child care homes and licensed centers. Thus enabling families to participate in the workforce and improve their lives.

NOTE: All families are required to pay a portion of their day care cost.

What to Submit (submit using 'Reply' envelop in application packet):

1. Completed application
2. Pay stubs for the last full month or other verification of income
3. If enrolled in school or training, provide schedule

FAQ's (Frequently Asked Questions)

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Children Services
For information regarding Children Services, please click the link below to be routed to the Children Services web site.

Web site:
Children Services

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Fetal Alcohol Spectrum Disorder (FASD)
Description:
Pregnant women, individuals with Fetal Alcohol Spectrum Disorders (FASD) and their caretakers are often faced with many obstacles finding appropriate referrals, services, resources, and networks. Butler County is taking the initiative under the leadership of Ohio Department of Alcohol and Drug Addiction Services (ODADAS), advised by the state FASD Steering Committee to create networks to connect services to handle crisis, intervene, and follow-up for this key population. Come join us to be apart of the county-wide collaborative to not only begin to look at the problems, but to begin creating solutions.

Agencies who are interested in participating in the FASD collaboration, please contact the Coalition Project Coordinator (see number below).

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HealthChek
Description:
Healthchek is a preventive health care program for Medicaid recipients under the age of 21, allowing them health exams so that if there is a problem it can be detected and treated early, before the problem becomes serious.

• Vision Exams: Every 12 months to find and/or treat problems. Glasses are provided if necessary.
  • Eyeglasses and other vision care services are covered by HealthChek. The program provides services to find and treat vision problems.
  • Vision services may include a complete eye exam and eyeglasses.
  • Your child can get a vision exam every 12 months.
• Dental Services: Every six months, starting around age 2, sooner if referred by a doctor.
  • Dental services are also covered by HealthChek.
  • Under the program, all children two years old or older should be referred to a dentist every six months for a dental checkup and any needed treatment.
  • Younger children may be referred to the dentist if it looks like they may have dental problems.
  • Dental checkups include teeth cleaning and a dental exam for cavities and other problems. After the exam, the dentist will tell you what other dental treatment will need to be done to keep your child's teeth strong and healthy.
  • The dentist may schedule more appointments to complete the treatment needed for your child's teeth.
• Well Child Exams: Eight allowed from birth to age two. Once a year thereafter until age twenty-one.
• Reminders for well child exams from staff
• Transportation arrangements

How to Qualify:

• Participants must be under the age of 21
• Must be eligible for Medicaid services
• If not currently, enroll in Medicaid

FAQ's (Frequently Asked Questions)

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Help Me Grow
Description:
Help Me Grow is a home visitation program. Designed as a prevention tool, this program is delivered to your door. City of Hamilton nurses will visit the mother and her baby as often as needed to help with medical concerns, family and career problems. The nurses can even visit before the baby is born. Help Me Grow assists you in developing an environment that supports a healthy pregnancy and helps your children grow and develop to their potential.

Since healthy children need healthy families, Help Me Grow will support families in five areas:

1. Mother's health
2. Parenting skills
3. Life choices
4. Family and friends
5. Community services

Learning, Earning and Parenting (LEAP)
Description:
Learning, Earning and Parenting (LEAP) is a program designed to assist and counsel teen parents under the age of nineteen. As a condition of eligibility, these individuals are required to enroll or remain in a program that will lead to a high school diploma or GED.

NOTE: Failure to do so will result in money sanctions to their Ohio Works First (OWF) benefits.

Benefits:

• Assistance with transportation
• Assistance with child day care services
• Monetary incentives/bonuses for good attendance, graduation and enrollment

What to Bring:
Proof of OWF enrollment or OWF cash.

Contact Information:
Phone: (513) 785-6800 or Toll Free: 1-800-582-4267

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Medicaid
Description:
This program provides health coverage for income eligible pregnant women, families with children under the age of 19, people over 65, blind or disabled persons.

Benefits:

• Doctor's office visits
• Hospitalization
• Prescriptions
• Childbirth
• Dental work
• Eye exams
• Glasses
• Other medical services prescribed by your doctor

How to Qualify:
To qualify, you must be one of the following:

• Age 65 or older
• Blind
• Disabled
• Family with children under 21

How to Get Started:

• Call 1-800-582-4267 to obtain an application, or
• Apply in person at either:
  • Hamilton Office, 315 High Street, 8th Floor, Hamilton, Ohio 45011
  • Middletown Office, 1021 Central Ave, Middletown, Ohio 45044

What to Bring:

1. Birth Certificate
2. Social Security Cards
3. Household income
4. Number of people in the household
5. Verification of pregnancy or disability
6. Verification of identity
7. Proof of citizenship
8. Verification of private health insurance
9. Medical bills (last 3 months)
10. Child support paid
11. Day care
12. Resources (car, bank accounts, life insurance policy, etc)

Medicaid Eligibility Citizenship Information:

• Under new federal Medicaid rules, new applicants and current recipients of Medicaid must to establish or continue to establish eligibility, submit proof of identity and citizenship to the department.
  
  A copy of the informational flyer issued by the Ohio Department of Job and Family Services may be viewed here:
  Citizenship Verification Requirement Flyer
  
  
• For applicants or recipients who do not have a certified copy of their birth certificate, and who were born in the United States, the following links may be of assistance. You can print out and complete the blank forms and submit them to the department for assistance in verification, or submit them yourself with the appropriate payment.
  
  To obtain a certified copy of your birth certificate, you must complete and submit a request to the state in which you were born:
  State’s Birth Record Request Form
  
  Please note that Maine does not have a form, you instead send a letter. Details are at that state's particular link--click below:
  Maine Birth Verification Form
  
  
• If you were born within Butler County, Ohio, you can have a birth verification completed at a local health department where the birth occurred:
  
  Please note these verifications must be completed by a BCDJFS representative with your case information before being submitted to the local agencies.
  Butler County Birth Verification Forms

  If you were born within Ohio but outside Butler County, you can have a birth verification completed by the State of Ohio.
  Ohio Birth Verification Form
  

• To submit the form yourself or if you want more information on state birth certificate requests, you can locate each state’s information here:
  Directory of State Vital Records Office
  
  External Link Disclaimer
  Note: By clicking this link, you will be leaving the Butler County domain and entering an external link. The link provides additional information that maybe useful or interesting and is being provided consistent with the intended purpose of the Butler County Department of Job & Family Services web site. However, BCDJFS cannot attest the accuracy of information provided by this link or any other linked site. Providing links to a non-BCDJFS web site does not constitute an endorsement by BCDJFS, Butler County, the state of Ohio or any of its employees of the sponsors of the site or the information or products presented on the site.
  
  
• For Rush Orders:
  If you wish to obtain the records yourself and wish expedited service, the following private company offers that opportunity, however they do charge a premium for the service, and you must pay for the service with a credit card.
  Vital Chek
  
  External Link Disclaimer
  Note: By clicking this link, you will be leaving the Butler County domain and entering an external link. The link provides additional information that maybe useful or interesting and is being provided consistent with the intended purpose of the Butler County Department of Job & Family Services web site. However, BCDJFS cannot attest the accuracy of information provided by this link or any other linked site. Providing links to a non-BCDJFS web site does not constitute an endorsement by BCDJFS, Butler County, the state of Ohio or any of its employees of the sponsors of the site or the information or products presented on the site.

Contact Information:
Nursing Home - Phone: 1-800-582-4267
Pregnant Women - Phone: 1-800-351-4024
Families w/Children - Phone: 1-800-351-4024
Aged, Blind, or Disabled - Phone: 1-800-582-4267

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Mothering Ourselves Matters (MOM)
Description:
The MOMs Program provides a nurturing, structured, social atmosphere where pregnant women, and then new moms, can come together and be supported in personal growth and experience safe, sober networking as they prepare to give birth, balance their lives, continue their education, and enter or re-enter the work environment.

• Belief systems
• Relationships
• Self care
• Bonding/Attachment
• Parenting
• Nutrition
• Wellness/Spirituality
• Group generated topics

How to Qualify:
Women who are currently pregnant, or are a new mother are eligible.

How to Get Started:
Contact the MOMs Program to enroll (see number below).

MOMs meets twice weekly on Tuesdays and Wednesdays from 10:00am to 1:00pm at the Training and Employment Coordination Center, located at 4122 Tonya Trail, Hamilton, Ohio 45013.

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Ohio Works First (OWF)
Description:
This program provides cash assistance for up to 36 months to low-income families with children under 19 and low-income pregnant women in their third trimester. It also provides skill development and job placement services. Participants are assigned to a work site for at least 20 hours per week that will help in developing skills for future employment. If the participant has not graduated from high school, he/she is assigned to a classroom to obtain a GED.

Benefits:

• Assistance with daycare
• Transportation
• Job placement assistance
• Training in interviewing and resume writing
• Monthly cash benefit

How to Qualify:

• Income eligible parents of children 18 years or younger
• Income eligible parents of children up to 19 only if still in high school

How to Get Started:

• Call 1-800-582-4267 to obtain an application
• Apply in person at either:
  • Hamilton Office, 315 High Street, 8th Floor, Hamilton, Ohio 45011
  • Middletown Office, 1021 Central Ave, Middletown, Ohio 45044

1. Completed application
2. Three forms of id - example: birth certificate, Social Security card, driver's license, state id, and/or school record
3. Verification of income
4. Child care costs
5. Legally obligated child support payments
6. Verification of identity
7. Verification of citizenship (birth certificate)
8. Social security number
9. Proof of residency

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Pregnancy Related Services
Description:
This program monitors the medical care of pregnant Medicaid recipients and arranges for any services needed to have a healthy, successful pregnancy.

Benefits:

• Extensive individual counseling and education
• Care coordination (medical case management)
• Group education
• Nutrition intervention
• Pre-delivery visit to a pediatrician
• Transportation to Medicaid reimbursed services
• Social work case management
• Support services necessary to help insure a healthy, successful pregnancy

Contact Information:
Phone: (513) 785-6832 or 1-800-582-4267

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Prevention, Retention and Contingency Program (PRC)
Description:
The Butler County Prevention, Retention and Contingency Program (PRC) is designed to help individuals overcome immediate barriers to achieving or maintaining self-sufficiency. The program was designed to provide benefits and services to low-income employed families who are in need of help with essential supports to move out of poverty and become self-sufficient.

Benefits:

• One time cash assistance to resolve an emergent need (ie: shelter, utility and automobile repairs)
• Work related cash assistance in order to obtain or maintain employment ( ie: personal expenses, clothing and hygiene products, tools, safety equipment, uniforms, work boots, short-term training expenses and transportation)
• Disaster relief services are provided in the form of cash payments or vouchers to resolve an emergent need. Disaster must be declared by the American Red Cross or the State of Ohio

How to Qualify:

• Any family in Butler County with at least one minor child in the same household
• A pregnant woman
• A non-custodial parent of a minor child
• Income must be at or below 200% of the Federal Poverty Level

What to Bring:

1. Pay stubs for the last full month or other verification of income
2. Quotes on business letterhead or shut off notices for the cost of the emergency assistance requested, where applicable.
3. Verification of current bank account balances
4. Birth certificate
5. Social security cards
6. Verification of identity
7. Child care costs
8. Child support expense
9. Bank account balances

Contact Information:
To apply for disaster PRC services, visit Monday-Friday from 8:00 AM to 5:00 PM at either:

• Hamilton Office, 315 High Street, 8th Floor, Hamilton, Ohio 45011
• Middletown Office, 1021 Central Ave, Middletown, Ohio 45044

Phone: 1-800-582-4267

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Transportation
Description:
This program provides transportation to Medicaid recipients to help them get to their doctor, to the hospital or other medical appointment.

Benefits:

• Bus tokens
• Mileage reimbursement
• Contracted van service

Contact Information:
Phone: (513) 887-4237
Toll Free: 1-800-582-4267 ext. 4237

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Women, Infants and Children (WIC)
Description:
The Special Supplemental Nutrition Program for Women, Infants, and Children - better known as the WIC Program - serves to safeguard the health of low-income women, infants, & children up to age 5 who are at nutritional risk by providing nutritious foods to supplement diets, information on healthy eating, and referrals to health care.

Benefits:
The following benefits are provided to WIC participants:

• Supplemental nutritious foods
• Nutrition education and counseling at WIC clinics
• Screening and referrals to other health, welfare and social services

How to Qualify:

• Pregnant women (through pregnancy and up to 6 weeks after birth or after pregnancy ends).
• Breastfeeding women (up to infant’s 1st birthday)
• Non-breastfeeding postpartum women (up to 6 months after the birth of an infant or after pregnancy ends)
• Infants (up to 1st birthday). WIC serves 45 percent of all infants born in the United States.
• Children up to their 5th birthday.

How to Get Started:
The Food and Nutrition Service administers the WIC Program at the Federal level; State agencies are responsible for determining participant eligibility and providing benefits and services, and for authorizing vendors.

To apply to be a WIC participant, you will need to contact your State or local agency to set up an appointment. Check out your State's web site or call the toll-free number. When you call to set up an appointment, someone will tell you the location nearest your home and what you need to bring with you.

To apply to be a WIC vendor, you will need to contact your State agency.
Fact sheet about WIC Retail Stores.

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Workforce Development
Description:
This federally funded program provides job-seekers with training, job placement, career counseling, and diagnostic vocational testing. It aims to allow job-seekers to enter or reenter the workforce at wages which contribute to family financial stability and in careers that are in high demand.

Benefits:

Employer Services

1. Applicant Pre-screening
2. Testing and Assessment capability
3. On-site interview & Conference space
4. Employer Workshops
5. Employee Training sessions
6. Labor Market Info
7. Small Business Counseling

Sharing Career Opportunities & Training Information (SCOTI)

1. OES Administered
2. Registration mandatory
    a. Name/Contact info
    b. Demographic info
    c. Work History
    d. Desired Work
    e. Password Username-VITAL!
3. E-mail account desirable
4. Online resume
5. Job Search/ Notifications

W.I.A.-Workforce Investment Act, 1998

1. Federal Program
2. Created/ funded "One Stops"
3. Adult training and education reimbursement
4. Career counseling
5. Labor Market Information+aptitude/ assessment
6. Job coach/ advisor
7. Core Services
8. Intensive/Training Services

Job Seeker

1. Career Counseling & Guidance
2. Job Skills Workshops
3. Resume' Cover Letter assistance
4. Resource Room:
    a. Internet-ready computers-Windows XP
    b. Copier
    c. FAX Machine
    d. Job Postings
    e. Phones
    f. Videos
    g. Library
    h. Storage media (floppy Disks, CDs)
    i. High Quality Stationery, Envelopes
5. On-site interviews w/ employers

How to Qualify:
Unemployed adults or employed adults who need a job or career which allows for family financial stability.

Program Process:
This program is divided into three phases; 1. Orientation, 2. Interview, and 3. Training. In order to acquire training, you must complete the first two phases in order. Each phase is described in greater detail below:

Orientation: Summary of WIA Program

• Discuss suitability and eligibility. If undecided, schedule for interest/ability testing or refer to Job Center for employment options
• Refer to Ohio Rehabilitation Services Commission (BVR) if appropriate, need approval or denial letter
• Copy verifications
• Give 7105 for additional verification
• Register on SCOTI
• Verify selective service registration for men born after 1959
• Verify PELL eligibility (if applicable). If ineligible for PELL for any reason we will not be signing a contract. Examples of ineligibility may include:
  • Degrees (Bachelor or higher)
  • Did not file income tax
  • In default of student loan

  Note: This is not an all inclusive list

• Submit within 30 days:
  • Birth certificate
  • SS card
  • Proof of income
  • Application to school
  • WIA customer initial assessment (yellow sheet)

  Note: This is not an all inclusive list

• Schedule appointment

Meet Requirements: Face to Face Interview

• Complete Individual Employment Plan 1
• Determine the candidate's suitability and eligibility for the desired training program
• Verify the field of study is on state-approved database
• Complete Individual Employment Plan 2
  • Write-up in Imaging
  • Calculate eligibility based on income (if appropriate):
    • Limited funds
    • Employment of family member
  • Complete voucher for background check/drug screen & forward to supervisor for approval. Issue signed voucher to customer
  • Know amount of the PELL grant, or reason for denial from school

Training: Needs Determination

• Complete and sign the Individual Employment Plan 3 and the Individual Training Assessment
• Give the Individual Employment Plan 3 and the Individual Training Assessment to the supervisor to approve and sign
• Forward the documents to the Workforce Development Book Keeper in the Imaging system
• Send two copies of the Individual Training Assessment to school for the required signature

Contact Information:
Phone: (513) 887-3242

Web Site:
Workforce One of Butler County
Workforce One of Clermont County
Workforce One of Warren County
Workforce One of Southwest Ohio

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